clubs/affiliates

• Why is there no Rugby Club in the local community?
  
• Has there been a Rugby Club previously?
  
• Is there any other type of Rugby in the community (High School, University etc)?
  
• What is the closest Rugby Club and do people in the community travel to play there?
  
• What type of Rugby demographic does the community hold (if any)?
  
• Are there any reasons Rugby could not sustain in the community?

• Do we have the right people for the job?
  
• Do we have access to funding to help us get started?
  
• What facilities can we use and access?
  
• What type of Risk Management procedures do we have in place?

• Registration as an incorporated society with the BC Societies
  
• Certificate of Good Standing
  
• Organization’s Constitution and Bylaws as most recently filed with the relevant authority
  
• Minutes of most recent Annual General Meeting
  
• Statement of Accounts

• How do we access facilities?
  
• Are their openings for new groups?
  
• Are rental fees feasible?

• Initial Public Meeting – engage the local community (media, community centres, schools)
  
• Any municipal grants or funding available?
  
• What is the fundraising/sponsorship potential?

• Once it is decided that the Club will be founded, a Strategic Planning session with the Board and other stakeholders must take place

Board members and volunteers (in defined roles) have no individual registration dues. Board and Officer Insurance is done as an annual fee to the clubs (this will be waived if the club provides proof of its own Director and Officer’s insurance or if ALL Directors and Officers are current Members in other categories. 

BC Societies Act Transition Guide

New legislation is in place that all societies must abide by and BC Rugby’s Governance Committee, with support from Fasken Martineau LLP, created a guide for any Rugby Club or Association to successfully transition in accordance with the new BC Societies Act. The transition guide contains a step-by-step process for you to follow as well as a ‘Rugbyfied’ bylaws template.

All people who work with or may have potential for unsupervised access to children or vulnerable adults need to have a Criminal Record check.

The Government of British Columbia supports non-profit organisations with their Criminal Records Review Program (CRRP).

This allows organisations to apply to the program and then receive free criminal record checks of volunteers who work with children and vulnerable adults.

Club volunteers can submit their request online using a code that is specific for your Club and your Club contact will receive the clearance letter directly. This eases the process of getting this necessary documentation done.

Click below for more information on this program.

Rugby Canada and its Provincial Unions recognise the value of having NCCP certified coaches that are engaged in Professional Development programs which reinforce the values of lifelong learning and sharing amongst the coaching community.

For NCCP certified coaches to maintain their certified status, they will be required to obtain Professional Development (PD) points. PD points can be earned through a multitude of activities that coaches already participate in, including: national and provincial sport organisation conferences and workshops, eLearning modules, NCCP workshops, coach mentorship programs, and active coaching.

In most cases coaches are already earning their required PD points — Maintenance of Certification is simply the policy that has introduced tracking these points and recognising coaches for their efforts.

Log into the Locker for an up-to-date record of your PD points.

For examples of opportunities to accumulate PD points, check out the pages below, and if you still have questions, check out the FAQs!

NCCP COMMUNITY INITIATION

NCCP Community Initiation does not require an evaluation, a coach can only receive a ‘Trained’ status. A certified status is only available if the coaching course offers the opportunity to be evaluated.

An NCCP Community Initiation ‘Trained’ coach is not required to accumulate PD to maintain their certification. If an NCCP Community Initiation ‘Trained’ Coach attends any Professional Development workshops/seminars etc., this will still be recorded on the coach’s transcript on the locker, but as a record of attendance. 

NCCP COMPETITION INTRODUCTION

The NCCP Competition Introduction context has an evaluation, a coach can be evaluated and to receive a ‘Certified’ status. An NCCP Competition Introduction ‘Certified’ coach must accumulate 20 PD points over a 5-year period to maintain their certification. If an NCCP Competition Introduction ‘Certified’ coach does not accumulate 20 professional PD with 5 years, this will be reflected on their transcript as ‘Certified Not-Renewed’.

To renew their certification, a coach will have to meet the PD points required. Once they acquire the 20 PD points, their status will be updated from ‘Certified Not-Renewed’ to ‘certified’. 

NCCP COMPETITION DEVELOPMENT 

An NCCP Competition Development has an evaluation, a coach has the opportunity to receive a ‘Certified’ status.

An NCCP Competition Development ‘Certified’ coach must accumulate 30 PD points over a 5-year period in order to maintain their certification. If an NCCP Competition Development ‘Certified’ coach does not accumulate 30 PD points within 5 years, this will be reflected on their transcript as ‘Certified Not-Renewed’.

In order to renew their certification, a coach will have to meet the PD points required. Once they acquire the 30 PD points, their status will be updated from ‘Certified Not-Renewed’ to ‘Certified’.

The support of A4K is available Province-wide for children ages 5 to 18 who are currently enrolled in school. Basic registration fees are paid for a multitude of approved sports, up to an annual maximum of $350 per child (which is considerably higher than other sport funding charities).

• Apply Online

The BC Amateur Sport Fund is a gift-giving program designed to provide fundraising initiatives to develop amateur sport on a national level. For more information on how to develop fundraising programs, please visit the BC Amateur Sport Fund page.

Various grant and funding opportunities: I-SPARC Grants, First Nations Health Authority, Active Living Grants, Foundations/Community and General Grants, including:

• I-SPARC Equipment Grant Program
• Northern Health

Community Development Grants

Community Development Grants have two funding streams. The Operational stream assists organisations with operational and administrative costs, while the Programming stream helps organisations develop or sustain sports and recreational programming for kids aged 4-18 in financial need and youth with disabilities between the ages of 4-25.

More information on Community Support Grants and how to apply can be found here.

Additionally, visit Jumpstart Canadian Tire for more information on other funding opportunities such as:

• Individual Child Grants

KidSport provides financial assistance for children 18 and younger from families facing financial obstacles to participate in organized sport #SoALLKidsCanPlay.

For more information on how to apply for assistance, please visit the KidSport BC page.

BC Ferries Sports Experience Program

BC Ferries and viaSport provide travel support to eligible not-for-profit sport organisations and athletes (12 business days before first day of travel).

Northern BC Coaching and Officiating Development Fund

Aims to provide support for coaching and officiating development leading up to the 2015 Canada Winter Games and beyond.

Visit viaSport Website for more information.

Community Gaming Grants provide $140 million annually to not-for-profit organisations in B.C., to support the delivery of ongoing programs that meet the needs of their various communities.

For more information on eligibility and how to apply for funds in 2021, please visit BC Government’s Community Gaming Grant page.

IMPORTANT NOTE: If your Club received a Community Gaming Grant in 2019, the branch will NOT ask you to repay funding for previously approved programming, which is cancelled/postponed as a result of the COVID-19 pandemic.