FOR ORGANIZATIONS

BC Emergency Benefit for Workers

The BC Government has opened its application for the provincial $1,000 emergency benefit today. It may be a benefit that can support some of your coaches or sport supporters. For more information, visit https://www2.gov.bc.ca/gov/content/employment-business/covid-19-financial-supports/emergency-benefit-workers

Canada Emergency Wage Subsidy

Non-profit organizations, like a Rugby Club, are eligible employers for a subsidy of 75% of employee wages for up to 12 weeks, retroactive from March 15, 2020, to June 6, 2020. This wage subsidy will enable you to re-hire workers previously laid off as a result of COVID-19, help prevent further job losses, and better position you to resume normal operations following the crisis. To learn more, including eligibility and how to apply, visit https://www.canada.ca/en/revenue-agency/services/subsidy/emergency-wage-subsidy.html

10% Wage Subsidy: Organizations that do not qualify for the 75% CEWS may qualify for the previously announced wage subsidy of 10% of remuneration paid from March 18, 2020, to before June 20, 2020, up to a maximum subsidy of $1,375 per employee and $25,000 per employer.

Canada Emergency Business Account

The Canada Emergency Business Account (CEBA) will provide interest-free loans of up to $40,000 to small businesses and not-for-profits, to help cover their operating costs during a period where their revenues have been temporarily reduced. To qualify, these organizations will need to demonstrate they paid between $20,000 to $1.5 million in total payroll in 2019. Applications for a Canada Emergency Business Account are to be made directly through your organization’s bank or credit union. To learn more about the CEBA loan, including eligibility and restrictions on funds, visit https://ceba-cuec.ca/.

Other Programs in the works or under the Business Credit Availability Program

There are currently a few programs of support that are yet to come online, as well as avenues for deferring payments and commercial rent assistance.  The Government of Canada has provided a short survey to help you identify your organisation’s eligibility for any COVID-19 support for businesses, which is available here - https://innovation.ised-isde.canada.ca/s/?language=en

FOR INDIVIDUALS

Canada Emergency Response Benefit

The Federal Government will provide a taxable benefit of $2,000 every 4 weeks for up to 16 weeks to eligible workers who have lost their income due to COVID-19. Eligibility has been revised and updated recently, so best to visit canada.ca/en/services/benefits/ei/cerb-application.html to learn more and to apply. You can also apply over the phone: 1‑800‑959‑2019 or 1‑800‑959‑2041

BC Emergency Benefit for Workers

A new B.C. Emergency Benefit for Workers will provide a tax-free $1,000 payment to British Columbians whose ability to work has been affected by COVID-19.

The benefit will be a one-time, tax-free payment for B.C. residents who are eligible for the new federal Canada Emergency Response Benefit (CERB), including people who have run out of employment insurance (EI) benefits and now qualify for the CERB. Applications are not yet open, but you can learn more and subscribe for updates at https://www2.gov.bc.ca/gov/content/employment-business/covid-19-financial-supports/emergency-benefit-workers

Increasing the Canada Child Benefit

Government of Canada is providing up to an extra $300 per child through the Canada Child Benefit (CCB) for 2019-20. This will mean approximately $550 more for the average family. This benefit will be delivered as part of the scheduled CCB payment in May. Those who already receive the CCB do not need to re-apply. If you need to learn more and apply, visit https://www.canada.ca/en/revenue-agency/services/child-family-benefits/canada-child-benefit-overview/canada-child-benefit-apply.html

Extra Time for Filing Income Taxes

The filing due date for 2019 income tax returns for individuals has been deferred until June 1, 2020. Any new income tax balances due, or instalments, are also being deferred until after August 31, 2020 without incurring interest or penalties.

However, many provincial and federal supports rely on up-to-date income tax filings. It is very important for individuals to file their income taxes so that they can qualify and receive their benefits as quickly as possible. The CRA has up-to-date guides on how to file your taxes quickly online: https://www.canada.ca/en/revenue-agency/services/e-services/e-services-individuals/netfile-overview/certified-software-netfile-program.html

Temporary Salary Top-up for Low-Income Essential Workers

As of April 22, details on this support has not been confirmed. However, the Federal Government has stated that they will work with provinces and territories through a new transfer to cost-share a temporary top up to the salaries of low-income workers (those who earn less than $2,500 per month on a full time basis), that the provinces and territories have deemed essential in the fight against COVID-19.

This will provide a much needed boost to those on the front-line in hospitals, those caring for seniors in long-term care facilities, those working so hard to make sure that there that is food on our shelves and tables, and others.

Mortgage Support

Canadian banks have committed to work with their customers on a case-by-case basis to find solutions to help them manage hardships caused by COVID-19. This includes permitting lenders to defer up to six monthly mortgage payments (interest and principal) for impacted borrowers. Canadians who are impacted by COVID-19 and experiencing financial hardship as a result should contact their financial institution regarding flexibility for a mortgage deferral.

Banks are encouraging customers to visit their websites for the latest information, rather than calling or visiting a branch. Therefore, please visit:

BMO - www.bmo.com/main/personal/bmo-branches-coronavirus-update

CIBC - www.cibc.com/en/personal-banking/advice-centre/covid-19.html

NBC - www.nbc.ca/personal/notice.html

Scotiabank - www.scotiabank.com/ca/en/personal/scotia-support/latest-updates.html

RBC - www.rbc.com/covid-19

TD - www.td.com/ca/en/personal-banking/covid-19

BC Rugby uses SportLomo to manage membership and registrations and provides this platform to all Member Clubs (free of charge) to manage their membership and collect dues.  This page is for Club administrators and registrars to ensure that you have all the tools and resources you need for a smooth and successful season.

On this page, you will find all the information you need to set up registration for the new season, answer your members’ refund, transfer and upgrade requests, create team sheets for game days, export system reports, and create events.

1. How to Set Up Registration

BC Rugby offers several different membership types to ensure that everyone who wants to get involved can do so and access insurance coverage. All members (players, coaches, officials, management, volunteers, medical staff, etc.) must be registered to participate in activities during the season. A Club’s registrar or administrator will need access to the Club’s SportLomo administration site(link). If your Club needs assistance logging in, please contact Marga Sison at the BC Rugby Office. Membership types for the upcoming season will be added to your SportLomo account by BC Rugby.


Once the membership types are in your account, Clubs can create their own membership types to suit their needs and then proceed to creating membership packages for members to purchase for the season.

2. How to Process Refunds (*NEW*)

SportLomo implemented a new refund process wherein Clubs now have the option to process manual refunds online. By processing manual refunds online through SportLomo, Clubs now have the option to have the refund go directly back to the member, without having to write a cheque or other payment methods. Clubs will need to set up the Offline Payment option on Sportlomo, using the guide below.

Manual Refunds - Online Guide

Offline Payment Set-Up Guide

3. How to Create Team Sheets

Team sheets need to be submitted on SportLomo prior to Kick Off. Any changes and edits can be made up to 48 hours after the match has ended. A complete team sheet includes all players, coaches, medical staff, import/national team players (if any), and team staff.

4. How to Export System Reports

Club administrators and registrars can export system reports in SportLomo. Log in to your SportLomo admin account, click System Reports under the Reports heading and select the report you need.

5. How to Create an Event on SportLomo

Is your Club hosting a fundraiser, Club day or try rugby event? Use SportLomo to manage event registrations and payments.

6. International Player Transfers

OUTBOUND: Complete and sign the World Rugby Player Clearance form below (page 1 and Player Signature at the top of page 2; DO NOT sign the Provincial Union field). Email completed form to msison@bcrugby.com for approval and processing. Rugby Canada will provide final approval and send the form to the New Union overseas.


INBOUND: The Player must complete the form from their governing home Union. The governing home Union will send the completed form to Rugby Canada for approval. Rugby Canada will then send the approved International Player Clearance Transfer form to BC Rugby.

World Rugby Player Clearance Form

7. Member FAQ

REFUND REQUESTS: To request a refund for your registration fees, log in to your SportLomo account to initiate the request.
i. Automatic Refunds: If the refund is requested within 14 days of your registration date and you have not participated in any rugby activity (game or practice), the member qualifies for an automatic refund and the money will go back directly to the credit card used to purchase the membership.
ii. Manual Refunds: If the refund is requested after 14 days of your registration date and you have not participated in any rugby activity (game or practice), the refund will be manually processed by Rugby Canada, BC Rugby and the Club separately and make separate payments to the member.

TRANSFER: If you are moving between Clubs, you must get a transfer release from your old Club. Log in to your SportLomo account to initiate the transfer request. The transfer process can take several days for approval between Clubs and provincial unions so please allow at least 5-7 days’ notice of transfer to ensure you are properly registered with your new club.

UPGRADE: If you are already a registered member and you wish to add another role to your membership (ie. Official, coach, etc.), log in to your SportLomo account and you can upgrade your membership to include multiple roles without having to create a new account.

Sanctioning is how Rugby Canada’s accident and general liability insurance coverage is extended to rugby events outside of league play. The only competitions that are considered sanctioned and insured by default are practices and league matches of registered clubs. In these competitions, all athletes, team management staff and participants (volunteers, board of directors) must be registered within the current membership year.

To receive sanctioning approval from Rugby Canada, all members going on tour must be registered with BC Rugby and Rugby Canada for the current season. Schools applying for tour sanctioning must present proof of general liability insurance and proof of medical insurance to receive approval.

Please submit a sanctioning application at least two weeks in advance of any event seeking approval and insurance coverage.

A complete application includes:

  1. Completed online sanctioning application (through SportLomo)
  2. Completed tour roster. All finalized rosters must be submitted to nmittendorf@rugby.ca 48 hours prior to departure date.

Official Tour Roster Template for Sanctioning Application

Emergency Travel Claims Information on Tour

  • Tour: any rugby played outside of the province or country to validate the accident and general liability insurance coverage extended by Rugby Canada
  • Program/Event: Camp, Clinic, Tournaments, Exhibition Games

An expedite fee will be charged to late submissions that do not meet the two-week submission deadline.

For more information on Tours, visit Rugby Canada’s website

BC Societies Act Transition Guide

New legislation is in place that all 'societies' must abide by and BC Rugby's Governance Committee, with support from Fasken Martineau LLP, has created a guidance document for any Rugby Club or Association to successfully transition in accordance with the new BC Societies Act. The transition must be completed by November 28, 2018. 

The transition guide contains a step-by-step process for you to follow as well as a 'rugbyfied' bylaws template and is available in PDF and Word (for cut & paste ease). 

Societies Act Transition - Guidelines for BC Rugby Clubs and Associations - PDF

Societies Act Transition - Guidelines for BC Rugby Clubs and Associations - Word Doc

If any Club or association would like further support, the various members of the Governance Committee are willing to make time to provide guidance and share insights on the process that BC Rugby has completed. Please contact the CEO or your local Rugby Development Officer to arrange this support. For contact details, please visit bcrugby.com/staff/.

Criminal Record Checks made easier for your Club!

All people who work with or may have potential for unsupervised access to children or vulnerable adults need to have a criminal record check. 

The Government of British Columbia supports non-profit  organisations with their Criminal Records Review Program (CRRP).

This allows organizations to apply to the program and then receive free criminal record checks of volunteers who work with children and vulnerable adults.

Club volunteers can submit their request online using a code that is specific for your club and your club contact will receive the clearance letter directly. This eases the process of getting this necessary documentation done.

Click here for more information on this program.

Click here to apply to register as a Volunteer organization in the program

Click Here to Update your Club's Directors and Officers Listing

BC GOVERNMENT COMMUNITY GAMING GRANT 

Community Gaming Grants provide $140 million annually to not-for-profit organizations in B.C., to support the delivery of ongoing programs that meet the needs of their various communities. 

For more information on eligibility and how to apply for funds in 2020, please visit BC Government's Community Gaming Grant page.

IMPORTANT NOTE: If your Club received a Community Gaming Grant in 2019, the branch will NOT ask you to repay funding for previously approved programming, which is cancelled/postponed as a result of the COVID-19 pandemic. For more information on COVID-19 related changes to Community Gaming Grants, visit the Gaming Branch's frequently updated FAQ page here.

BC AMATEUR SPORT FUND

The BC Amateur Sport Fund is a gift-giving program designed to provide fundraising initiatives to develop amateur sport on a national level. For more information on how to develop fundraising programs, please visit the BC Amateur Sport Fund page.

KIDSPORT BC

KidSport BC aims to remove financial barriers that prevent children from playing organized sport because every kid deserves a chance to enjoy the positive experience that sports offers. BC Rugby is a member of Sport BC and therefore, children are eligible to apply for KidSport funding. For more information on how to apply for assistance, please visit the KidSport BC page.

Club Support

Rugby Development Managers

Got questions about growing your club/team or what options are available in your area?

Reach out to your Rugby Development Manager for information and advice:

SportLomo Guides

Admin Registration Guide

Creating Team Sheets

Member FAQ Guide

SportLomo Membership Payments Manual

SportLomo FAQs

Contact:

For any troubleshooting issues, email Marga Sison – msison@bcrugby.com

For any financial issues with you account, email SportLomo – support@sportlomo.com