2020-21 Membership Summary

2020-21 Membership Dues: CLICK HERE

Membership Definitions: CLICK HERE

2020-21 Birth Year Chart: CLICK HERE

Non-Contact Membership Categories 2020-21

The following non-contact membership categories will become available when your Club has received sanctioning approval and registration can re-open. These memberships are valid for 12 weeks and are permitted for the Rugby Re-Engage and Rugby Restart phases. No international travel is permitted within these memberships.

The 12-week period of a non-contact membership begins on the date that a program starts (this is when a member’s insurance becomes active) and is valid for the 12 weeks after that program begins. The 12-week period will vary between Clubs depending on when your Club has received sanctioning approval, and can start getting programs set up. When the 12 weeks expires and we are still in a non-contact phase, members will have to register for a non-contact membership again.

*Minor U12 Non-Contact Full Season ($43.50) will be available when registration opens for minor members who wish to register for the full 2020-21 season. As this is a full season membership compared to the 12-week option above, international travel is permitted within this membership.

Team Staff & Supporters Membership Categories 2020-21

The following non-playing membership categories will become available when your Club has received sanctioning approval and registration can re-open. This membership is valid for the duration of the 2020-21 season.

Contact Membership Categories 2020-21

When we can move into the Rugby Reinvented phase, members who are already registered in any of the above categories will be able to upgrade to one the categories in the chart below. Any member upgrading to contact within this membership year will be credited with the amount already paid for non-contact by Rugby Canada. Once a member upgrades into a contact membership category, this membership will be valid for the remainder of the 2020-21 season.

No senior team (this applies to senior and master’s teams) fees will apply until inter-club leagues are possible. This applies to both interior-summer leagues and all south-west BC leagues. Based on the Return to Rugby roadmap, we're anticipating inter-club leagues will be possible for a 2021 spring season and any team fees will be pro-rated to at least a half-season rate (that is, no more than $785 for divisional leagues and $910 for Premier Leagues).

All Member Clubs will be invoiced $100 for Directors and Officers insurance in September with extended payment terms. This applies to all Clubs in all regions.

BC Rugby uses SportLomo to manage membership and registrations and provides this platform to all Member Clubs (free of charge) to manage their membership and collect dues.  This page is for Club administrators and registrars to ensure that you have all the tools and resources you need for a smooth and successful season.

On this page, you will find all the information you need to set up registration for the new season, answer your members’ refund, transfer and upgrade requests, create team sheets for game days, export system reports, and create events.

1. How to Set Up Registration

BC Rugby offers several different membership types to ensure that everyone who wants to get involved can do so and access insurance coverage. All members (players, coaches, officials, management, volunteers, medical staff, etc.) must be registered to participate in activities during the season. A Club’s registrar or administrator will need access to the Club’s SportLomo administration site. If your Club needs assistance logging in, please contact Marga Sison at the BC Rugby Office. Membership types for the upcoming season will be added to your SportLomo account by BC Rugby.


Once the membership types are in your account, Clubs can create their own membership types to suit their needs and then proceed to creating membership packages for members to purchase for the season.

2. How to Set Up Membership Start Date (*NEW*)

For the 2020-21 season, since we are working with 12-week Non-Contact Membership Categories, members who are registering as players will need to set their membership start date upon registration. The membership start date indicates the start of a program and that is the date when a member's insurance becomes active for the 12-week period. Please contact Marga for assistance in setting the membership start date.

IMPORTANT NOTE: Before a Club opens registration to its members, the Club should inform its members of the start date of a program so that members know what Membership Start Date to enter upon registration.

3. How to Process Refunds (*NEW*)

SportLomo implemented a new refund process wherein Clubs now have the option to process manual refunds online. By processing manual refunds online through SportLomo, Clubs now have the option to have the refund go directly back to the member, without having to write a cheque or other payment methods. Clubs will need to set up the Offline Payment option on Sportlomo, using the guide below.

Manual Refunds - Online Guide

Offline Payment Set-Up Guide

4. How to Create Team Sheets

Team sheets need to be submitted on SportLomo prior to Kick Off. Any changes and edits can be made up to 48 hours after the match has ended. A complete team sheet includes all players, coaches, medical staff, import/national team players (if any), and team staff.

5. How to Export System Reports

Club administrators and registrars can export system reports in SportLomo. Log in to your SportLomo admin account, click System Reports under the Reports heading and select the report you need.

6. How to Create an Event on SportLomo

Is your Club hosting a fundraiser, Club day or try rugby event? Use SportLomo to manage event registrations and payments.

7. International Player Transfers

OUTBOUND:

In accordance with World Rugby Regulation 4, when moving to another country all players (both youth & adults) are required to obtain international clearance from their current Union in order to play rugby for a club in another Union.

Each Union has its own international clearance application form, which is tailored to their specific processing requirements. Rugby Canada will request its own International Clearance Form to be completed.  The incorrect form being submitted will cause a delay in your processing times.

Complete and sign the International Clearance form below. Email completed form to msison@bcrugby.com for approval and processing. Rugby Canada will provide final approval and send the form to the New Union overseas. For more information, visit the Rugby Canada website.

Rugby Canada International Clearance Form


INBOUND:

Due to the COVID-19 global pandemic, Rugby Canada will only grant inbound clearance in exceptional circumstances.  Each request will be dealt with on a case by case basis. For more information, visit the Rugby Canada website.

8. Member FAQ

REFUND REQUESTS: To request a refund for your registration fees, log in to your SportLomo account to initiate the request.
i. Automatic Refunds: If the refund is requested within 14 days of your registration date and you have not participated in any rugby activity (game or practice), the member qualifies for an automatic refund and the money will go back directly to the credit card used to purchase the membership.
ii. Manual Refunds: If the refund is requested after 14 days of your registration date and you have not participated in any rugby activity (game or practice), the refund will be manually processed by Rugby Canada, BC Rugby and the Club separately and make separate payments to the member.

TRANSFER: If you are moving between Clubs, you must get a transfer release from your old Club. Log in to your SportLomo account to initiate the transfer request. The transfer process can take several days for approval between Clubs and provincial unions so please allow at least 5-7 days’ notice of transfer to ensure you are properly registered with your new club.

UPGRADE: If you are already a registered member and you wish to add another role to your membership (ie. Official, coach, etc.), log in to your SportLomo account and you can upgrade your membership to include multiple roles without having to create a new account.

FOR ORGANIZATIONS

Local Sport Relief Funding

The Local Sport Relief Fund has been developed to provide one-time financial relief for non-profit, community level sport organizations, clubs and associations at risk of collapse or insolvency due to the impacts of COVID-19. The fund is supported by the Province of B.C. and administered through viaSport British Columbia.

The goal of the funding is to support local sport organizations that have been significantly impacted by COVID-19. The Province of B.C. recognizes the importance of community-based sport organizations and has allocated this funding to help in their recovery. Eligible organizations must be located in British Columbia and focus on sport delivery at the local or community level. Organizations must be not-for-profit and have a B.C. registered society or CRA charity number.

Eligible organizations are invited to apply for up to $7,500 to help offset fixed and operating costs. Online applications are now open up until 11:59pm on October 16, 2020. For more information, visit viasport.ca including to access the online application form

To support your application, BC Rugby has created this Cheat Sheet - Word version, PDF version. Please contact msison@bcrugby.com if you require any further support.

BC Emergency Benefit for Workers

The BC Government has opened its application for the provincial $1,000 emergency benefit today. It may be a benefit that can support some of your coaches or sport supporters. For more information, visit https://www2.gov.bc.ca/gov/content/employment-business/covid-19-financial-supports/emergency-benefit-workers

Canada Emergency Wage Subsidy

Non-profit organizations, like a Rugby Club, are eligible employers for a subsidy of 75% of employee wages for up to 12 weeks, retroactive from March 15, 2020. This wage subsidy will enable you to re-hire workers previously laid off as a result of COVID-19, help prevent further job losses, and better position you to resume normal operations following the crisis. To learn more, including eligibility and how to apply, visit https://www.canada.ca/en/revenue-agency/services/subsidy/emergency-wage-subsidy/cews-what-changes.html

Eligible employers who had any drop in revenue can now qualify for the wage subsidy, starting with the claim periods that began July 5. Visit https://www.canada.ca/en/revenue-agency/services/subsidy/emergency-wage-subsidy/cews-what-changes.html for more information

Canada Emergency Business Account

The Canada Emergency Business Account (CEBA) will provide interest-free loans of up to $40,000 to small businesses and not-for-profits, to help cover their operating costs during a period where their revenues have been temporarily reduced. To qualify, these organizations will need to demonstrate they paid between $20,000 to $1.5 million in total payroll in 2019. Applications for a Canada Emergency Business Account are to be made directly through your organization’s bank or credit union. To learn more about the CEBA loan, including eligibility and restrictions on funds, visit https://ceba-cuec.ca/.

Other Programs in the works or under the Business Credit Availability Program

There are currently a few programs of support that are yet to come online, as well as avenues for deferring payments and commercial rent assistance.  The Government of Canada has provided a short survey to help you identify your organisation’s eligibility for any COVID-19 support for businesses, which is available here - https://innovation.ised-isde.canada.ca/s/?language=en

FOR INDIVIDUALS

Canada Emergency Response Benefit

The Federal Government will provide a taxable benefit of $2,000 every 4 weeks for up to 16 weeks to eligible workers who have lost their income due to COVID-19. Eligibility has been revised and updated recently, so best to visit canada.ca/en/services/benefits/ei/cerb-application.html to learn more and to apply. You can also apply over the phone: 1‑800‑959‑2019 or 1‑800‑959‑2041

BC Emergency Benefit for Workers

A new B.C. Emergency Benefit for Workers will provide a tax-free $1,000 payment to British Columbians whose ability to work has been affected by COVID-19.

The benefit will be a one-time, tax-free payment for B.C. residents who are eligible for the new federal Canada Emergency Response Benefit (CERB), including people who have run out of employment insurance (EI) benefits and now qualify for the CERB. Applications are not yet open, but you can learn more and subscribe for updates at https://www2.gov.bc.ca/gov/content/employment-business/covid-19-financial-supports/emergency-benefit-workers

Increasing the Canada Child Benefit

Government of Canada is providing up to an extra $300 per child through the Canada Child Benefit (CCB) for 2019-20. This will mean approximately $550 more for the average family. This benefit will be delivered as part of the scheduled CCB payment in May. Those who already receive the CCB do not need to re-apply. If you need to learn more and apply, visit https://www.canada.ca/en/revenue-agency/services/child-family-benefits/canada-child-benefit-overview/canada-child-benefit-apply.html

Extra Time for Filing Income Taxes

The filing due date for 2019 income tax returns for individuals has been deferred until June 1, 2020. Any new income tax balances due, or instalments, are also being deferred until after August 31, 2020 without incurring interest or penalties.

However, many provincial and federal supports rely on up-to-date income tax filings. It is very important for individuals to file their income taxes so that they can qualify and receive their benefits as quickly as possible. The CRA has up-to-date guides on how to file your taxes quickly online: https://www.canada.ca/en/revenue-agency/services/e-services/e-services-individuals/netfile-overview/certified-software-netfile-program.html

Temporary Salary Top-up for Low-Income Essential Workers

As of April 22, details on this support has not been confirmed. However, the Federal Government has stated that they will work with provinces and territories through a new transfer to cost-share a temporary top up to the salaries of low-income workers (those who earn less than $2,500 per month on a full time basis), that the provinces and territories have deemed essential in the fight against COVID-19.

This will provide a much needed boost to those on the front-line in hospitals, those caring for seniors in long-term care facilities, those working so hard to make sure that there that is food on our shelves and tables, and others.

Mortgage Support

Canadian banks have committed to work with their customers on a case-by-case basis to find solutions to help them manage hardships caused by COVID-19. This includes permitting lenders to defer up to six monthly mortgage payments (interest and principal) for impacted borrowers. Canadians who are impacted by COVID-19 and experiencing financial hardship as a result should contact their financial institution regarding flexibility for a mortgage deferral.

Banks are encouraging customers to visit their websites for the latest information, rather than calling or visiting a branch. Therefore, please visit:

BMO - www.bmo.com/main/personal/bmo-branches-coronavirus-update

CIBC - www.cibc.com/en/personal-banking/advice-centre/covid-19.html

NBC - www.nbc.ca/personal/notice.html

Scotiabank - www.scotiabank.com/ca/en/personal/scotia-support/latest-updates.html

RBC - www.rbc.com/covid-19

TD - www.td.com/ca/en/personal-banking/covid-19

LOCAL SPORT RELIEF FUNDING

The Local Sport Relief Fund has been developed to provide one-time financial relief for non-profit, community level sport organizations, clubs and associations at risk of collapse or insolvency due to the impacts of COVID-19. The fund is supported by the Province of B.C. and administered through viaSport British Columbia.

The goal of the funding is to support local sport organizations that have been significantly impacted by COVID-19. The Province of B.C. recognizes the importance of community-based sport organizations and has allocated this funding to help in their recovery. Eligible organizations must be located in British Columbia and focus on sport delivery at the local or community level. Organizations must be not-for-profit and have a B.C. registered society or CRA charity number.

APPLICATIONS ARE NOW CLOSED.

BC GOVERNMENT COMMUNITY GAMING GRANT 

Community Gaming Grants provide $140 million annually to not-for-profit organizations in B.C., to support the delivery of ongoing programs that meet the needs of their various communities. 

For more information on eligibility and how to apply for funds in 2020, please visit BC Government's Community Gaming Grant page.

IMPORTANT NOTE: If your Club received a Community Gaming Grant in 2019, the branch will NOT ask you to repay funding for previously approved programming, which is cancelled/postponed as a result of the COVID-19 pandemic. For more information on COVID-19 related changes to Community Gaming Grants, visit the Gaming Branch's frequently updated FAQ page here.

BC AMATEUR SPORT FUND

The BC Amateur Sport Fund is a gift-giving program designed to provide fundraising initiatives to develop amateur sport on a national level. For more information on how to develop fundraising programs, please visit the BC Amateur Sport Fund page.

KIDSPORT BC

KidSport BC aims to remove financial barriers that prevent children from playing organized sport because every kid deserves a chance to enjoy the positive experience that sports offers. BC Rugby is a member of Sport BC and therefore, children are eligible to apply for KidSport funding. For more information on how to apply for assistance, please visit the KidSport BC page.

BC Societies Act Transition Guide

New legislation is in place that all 'societies' must abide by and BC Rugby's Governance Committee, with support from Fasken Martineau LLP, has created a guidance document for any Rugby Club or Association to successfully transition in accordance with the new BC Societies Act. The transition must be completed by November 28, 2018. 

The transition guide contains a step-by-step process for you to follow as well as a 'rugbyfied' bylaws template and is available in PDF and Word (for cut & paste ease). 

Societies Act Transition - Guidelines for BC Rugby Clubs and Associations - PDF

Societies Act Transition - Guidelines for BC Rugby Clubs and Associations - Word Doc

If any Club or association would like further support, the various members of the Governance Committee are willing to make time to provide guidance and share insights on the process that BC Rugby has completed. Please contact the CEO or your local Rugby Development Officer to arrange this support. For contact details, please visit bcrugby.com/staff/.

Criminal Record Checks made easier for your Club!

All people who work with or may have potential for unsupervised access to children or vulnerable adults need to have a criminal record check. 

The Government of British Columbia supports non-profit  organisations with their Criminal Records Review Program (CRRP).

This allows organizations to apply to the program and then receive free criminal record checks of volunteers who work with children and vulnerable adults.

Club volunteers can submit their request online using a code that is specific for your club and your club contact will receive the clearance letter directly. This eases the process of getting this necessary documentation done.

Click here for more information on this program.

Click here to apply to register as a Volunteer organization in the program

Click Here to Update your Club's Directors and Officers Listing

Club Support

Rugby Development Managers

Got questions about growing your club/team or what options are available in your area?

Reach out to your Rugby Development Manager for information and advice:

SportLomo Guides

Admin Registration Guide

Creating Team Sheets

Member FAQ Guide

SportLomo Membership Payments Manual

SportLomo FAQs

Contact:

For any SportLomo issues, email Marga Sison – msison@bcrugby.com