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BC Rugby 125th Anniversary Fixture

Rules of Competition

BC Rugby Union Rules of Competition
Rule 8.5 revised as approved at the BCRU 2014 AGM

DOWNLOAD: BC Rugby Rules of Competition
(pdf)

Contents
1.0 Preamble

2.0 Definitions

3.0 Purpose and Principles
3.1 Purpose of the Rules
3.2 Principles Underlying the Rules
3.3 Interpretation of the Rules

4.0 Jurisdiction
4.1 Delegation from BCRU
4.2 Compliance
4.3 Scope of the Rules of Competition
4.4 Ownership and Management of the Rules of Competition
4.5 The Competition Committee – two branches: Rules and Scheduling
4.6 The Appeals Committee

5.0 Laws of the Game

6.0 Competitions
6.1 Competitions within BC Rugby
6.2 Club Eligibility
6.3 Qualification for Various Competitions
6.4 Season
6.5 Scheduling
6.6 Applications Under Section 11

7.0 Teams
7.1 Conditions for Entry
7.2 Process for Seeking Entry
7.3 Acceptance Procedure
7.4 Participation Fees
7.5 Regional and National Academy Teams
7.6 Applications Under Section 11

8.0 Participants
8.1 Eligibility and Registration Requirements
8.2 Movement of Players
8.3 Club Indemnity and Development Fees
8.4 Loans of Players
8.5 Import, Rugby Canada Langford Program Players and USA National Players
8.6 Applications Under Section 11

9.0 Match Conduct and Protocol
9.1 Facilities and Field of Play
9.2 Scores, League Standings and Tables
9.3 Typical Playing Times
9.4 Locations
9.5 Schedule or Venue Changes
9.6 Abandonment of a Game
9.7 Performance Bonds
9.8 Match Conduct and Protocol - Others
9.9 Applications Under Section 11


10.0 Playoffs
10.1 Tie Breaking
10.2 Playoffs and Venues
10.3 Eligibility for Playoffs in BCRU Leagues
10.4 BC Finals Format
10.5 Applications Under Section 11

11.0 Application to CC for Exemptions or Protest or Complaints under the Rules
11.1 Process
11.2 Appeals
11.3 Fines and Sanctions
11.4 Game Default
11.5 Bad Standing Status

Appendices
Appendix A - Annual Supplement (pdf)
Appendix B - Registration (pdf)
Appendix C - Development Fees (pdf)
Appendix D - Request for Exemption Pursuant to Rule 11.1.1 (pdf)
Appendix E – Notice of Non-compliance Pursuant to Rule 11.1.2 (pdf)
Appendix F – Response to Notice of Non-compliance Pursuant to Rule 11.1.2 (pdf)
Appendix G – Mandatory Fines (pdf)
Appendix H – Notice of Fine for Default of Game Pursuant to Rule 11.4 (pdf)
Appendix I – Request for Dispensation Pursuant to Rule 11.4 (pdf)
Appendix J – Request for Compensation Pursuant to Rule 11.4 (pdf)



1.0 Preamble
You must know this: If you are a participant in the game of rugby in British Columbia (i.e. a player, coach, manager, referee, medical support staff, administrator or official) it is your responsibility to familiarize yourself with, and to comply with, the Rules of Competition (the “Rules”).
Inspirational purpose: The Rules are meant to enhance, promote and improve competition through the various levels of rugby administered by the British Columbia Rugby Union (BCRU). The various levels of competition within the BCRU provide the opportunity to play rugby at an appropriate level for all participants taking into account the age, gender, skill and physical condition of the player.
Your obligation: The Rules are designed to protect participants and to enhance and promote the game in our province. Where you believe that the game of rugby is being conducted in violation of the Rules it is your responsibility to report that event to the BCRU.



2.0 Definitions
Words importing the male gender include the female gender and words importing the singular include the plural and vice versa.

"Academy" means a program for the development of elite athletes that lasts for the duration of a rugby season.

"Age Grade" means a competition in which participation is determined by being a particular age as may be determined by the Competition Committee from time to time.

“Annual Supplement” as set out in Section 6.1.4 which provides for specific operational details contained in such sections to the Rules which may be amended annually or from time to time as may be required by the CC.

"BCRU" means the British Columbia Rugby Union.

"Club" means a local organization, which operates one or more teams, through which a participant is registered to Rugby Canada, the BCRU and a sub-union.

"Competition" means games, divisions, leagues (including associated playoffs), tournaments and festivals under the jurisdiction of the BCRU.

“Competition Committee” referred to as the “CC” in the Rules with delegated authority from the BCRU set out in the Rules.

“Development Fee” means a fee paid from one club to another club to acknowledge and reward the strong effort and resources involved in developing rugby players.

"Division" means a competitive level of league play.

"Laws" means the Laws of the Game of Rugby Union as published annually by the International Rugby Board (IRB).

"Loan" means the temporary movement of a participant from one club to another, which has been mutually agreed to by the two clubs concerned and does not involve a transfer or a release.

"Organizing Committee" means the Committee or Sub-Union, as it is appropriate to the Division concerned, to whom the Competition Committee designates powers.

"Participant" means all persons registered with Rugby Canada and the BCRU including sub-unions, clubs, players, coaches, managers, referees, medical support staff, administrators and officials.

"Release" means that a club has agreed to end the registration of a participant with that club and has completed a Rugby Canada Player Transfer/Release Form, or other approved documentation, and provided a copy of the completed Form to the BCRU.

"Rules" means the Rules of Competition of the BCRU.

"Transfer" means a permanent move by a participant from one club to another. A transfer requires the completion of a Rugby Canada Transfer/Release Form or other approved documentation.
"Win/Loss Ratio" means the quotient, to three decimal places, obtained by dividing the number of games played into the number of games won. Games tied are added as .5 to the number of games won.


3.0 Purpose and Principles

3.1 Purpose of the Rules
The purpose of the Rules is to govern the conduct of all levels of rugby competition administered by the BCRU to ensure that the game operates to the highest standards.
3.2 Principles Underlying the Rules
The rules are predicated on the principles that the conduct of rugby competitions in BC must:
► Adhere to the IRB’s Laws of the Game
► Provide fairness for all participants including means of recourse
► Enable all to enjoy and benefit from playing and watching the game in the province
► Provide for viable quality competition at all levels
► Take into account variations in age, gender, skill and physical condition
► Foster fair play and sportsmanship
► Foster the growth and success of the sport of rugby
► Enable traditional geographical rivalries and cup competitions
► Enable the safety of all participants and members of the public

3.3 Interpretation of the Rules
The Rules shall be interpreted with consideration to these principles.



4.0 Jurisdiction

The BCRU recognizes the need to have a process in place to deal with issues that may arise under the Rules. This process is to be transparent and independent of the Board of Directors of the BCRU and the participants. The Competition Committee (“CC”) must be able to provide independent decisions in respect of the application of these Rules and the imposition, if necessary of sanction or sanctions, in the event of non-compliance with these Rules. The CC will now consist of an adjudicative branch and an operational branch.

4.1 Delegation from BCRU
The BCRU delegates to the Competition Committee ("CC") the management of all BCRU owned and sanctioned Competitions and of maintaining current, complete and consistent Rules of Competition. The CC shall consist of two branches, an Operations Committee (OC) and an Adjudicative Committee (AC).

4.2 Compliance
Participants are deemed to have full knowledge of these Rules and must ensure that they comply with them. Participants must ensure that they take appropriate action to inform themselves of these Rules and the obligation to comply with them.

4.3 Scope of the Rules of Competition
4.3.1 Scope: The Rules apply to all of competition played and administered by the BCRU unless administered by other organizations subject to Rule 6.1.2 of these Rules,(e.g. Rugby Canada, BC Secondary Schools Rugby Association or the IRB)

4.3.2 Exemptions to Rules: An organizing committee may apply for exemption from a specific rule or rules. Such application for exemption must be submitted to the CC containing all information required in writing on its letterhead. The CC will consider the application and obtain any further information it may require and may or may not hold a hearing. Thereafter, the CC will render its written decision in a timely manner. The exemption, if approved by the CC, will be in effect upon the publication of its decision and for a certain time period stated therein.

4.4 Ownership and Management of the Rules of Competition

4.4.1 Ownership and Management: BCRU delegates the management of all BCRU owned and sanctioned competitions and responsibility for enforcing and maintaining current, complete and consistent Rules to the CC. Issues that arise from time to time within the jurisdiction or application of the Rules that are not specifically addressed herein shall be subject to the authority of the CC.

4.4.2 Availability: The Rules shall be published on the BCRU website.

4.4.3 Amendments: The Rules shall be reviewed from time to time by the CC. Amendments to the Rules must be approved by the Board, with the exception of amendments to Schedules and the Annual Supplement, which may be issued at the discretion of the OC. The CC may consult with participants when amending the Rules but is not required to do so. BCRU will notify participants of any amendments to the Rules without exception through email and by posting any amendments on the BCRU web site and the current version of the Rules will be made available on the BCRU web site. Upon these two requirements being met the Rules and any amendments will be considered to be in force and effect.

4.5 The Competition Committee – two branches: Rules and Scheduling
The Competition Committee shall consist of two committees, to be known as the Adjudicative and Operational Committees. The Operational Committee shall deal with matters as enumerated under Rule 6.1.4 of the Rules. The Adjudicative Committee shall deal with matters under Rule 11 and any such other matter as the Chair of the CC or the Board of the BCRU may determine should be referred to the Adjudicative Committee

4.5.1 Membership of the Adjudicative Committee (hereinafter referred to as the “AC” in these Rules): The AC shall consist of at least three and no more than six members. The AC shall include:
► CEO of the BCRU, who shall be an ex-officio member without voting rights;
► BCRU CC Chair, and the CC Vice-Chair; and,
► Three additional members, all of whom shall have voting rights.
No table officer of any sub union or club can be appointed a member of the AC. Any other person that the Committee determines to be required for a specific purpose may attend meetings at the discretion of the Committee, but will not have voting rights.

4.5.2 Appointment and Termination: All members of the AC must be appointed with due consideration to both their competency as administrators of the game and their knowledge of rugby in BC. The Chair and Vice-Chair will be appointed by the Board, each for a term of two years renewable to a maximum of four years. The Chair and Vice-Chair shall be elected members of the BCRU Board. Additional members will be appointed upon the recommendation of the Chair, subject to the endorsement of the Board. Each additional member shall be appointed for a term of one year, renewable annually. Membership of the AC may be terminated at the discretion of the Board.

4.5.3 Conflicts of Interest: A member of the AC is considered to be in a conflict of interest if an issue before the AC pertains specifically to the member's club. The conflicted member must refrain from participating in the discussion of the issue, but may provide information if asked. If a vote is required on the issue, the conflicted member shall not vote.

4.5.4 Conduct of Meetings: The AC shall meet at such times as determined by the Chair. The quorum for meetings will be three members. Decision of the AC will be made available to the parties as soon as practicable. Once a decision of the AC has been made and communicated to the parties it will be posted on the BCRU web site within seven business days following the date of a decision.

4.5.5 Membership of the Operational Committee (hereinafter referred to as the “OC” in these Rules): The OC shall consist of the following.
► BCRU CC Chair and Vice Chair who will be a voting member, as appointed by the Board of the BCRU and who shall be an elected member of the BCRU Board;
► Presidents of the FVRU, VIRU, VRU and other regional/gender representatives as required or their delegates; and,
► BCRU staff as required, as non-voting members.

4.5.6 Conduct of Meetings: The OC shall meet at such times as determined by the Chair, and at a minimum of once quarterly. The quorum for meetings will be three members. The OC may elect to form sub-committees to provide recommendations on specific issues (e.g. for the purposes of scheduling,). Minutes of meetings of the OC will be made available on the BCRU web site within seven business days following the date of the meeting.

4.5.7 Conflicts of Interest: A member of the OC is considered to be in a conflict of interest if an issue before the OC pertains specifically to the member's club. The conflicted member must refrain from participating in the discussion of the issue, but may provide information if asked. If a vote is required on the issue, the conflicted member shall not vote.

4.6 The Appeals Committee
An appeal from the AC or the OC shall be governed pursuant to Section 11.2 of these Rules.



5.0 Laws of the Game
Laws of the Game: All matches shall be played in accordance with the Laws of the Game of Rugby Union and shall comply with the rules and regulations of the IRB, Rugby Canada and the BCRU and the relevant Sub-union and/or Organizing Committee. If for any reason the CC determines that a stated policy of the IRB will not be enforced, it shall identify such policies herein and provide reasons for exceptions.



6.0 Competitions
The details of BCRU competitions vary from year to year and those details will be published in annual supplements to the Rules of Competition. This section deals more generally with competitions and the rules necessary to ensure clubs seeking entry into competitions know what to expect.

6.1 Competitions within BC Rugby

6.1.1 Broad Levels: Within BC, competition can be divided into three principal levels:
► National and International competitions – teams representing BC are in competition with teams from elsewhere in Canada or elsewhere in the world.
► BC Wide competitions – competitions in which teams from more than one Sub-Union participate and are coordinated by the BCRU.
► Sub-Union competitions – competitions in which all teams involved come from the same Sub-Union and are coordinated by the Sub-Union.

6.1.2 Competitions within Broad Levels: Within each Broad Level, competitions may exist at any of the following categories and, in the case where many teams may be involved, may be labelled Premier, First, Second or Third Division:
► Senior Men
► Senior Women
► Over 40 Rugby

The following competitions are subject to certain variations:
► Mini Rugby
► Age Grade Rugby
► Seven-a-Side Rugby

6.1.3 Premier Division: The top tier of play for both senior men and senior women in BCRU competitions will be known as BCRU Premier Leagues. The next highest tier of competition is First Division.

6.1.4 Annual Supplement: The Annual Supplement, as defined in Section 2, refers to the sections of the Rules set out in the Annual Supplement in Appendix A attached hereto, and the specific operational requirements involved in such sections on an annual basis, which may be amended to meet new operational requirements annually, as determined by the CC. The Annual Supplement will be published within six (6) weeks of the Annual General Meeting.

The sections of the Rules to which the Annual Supplement apply are as follows:
► 6.2 (Club Eligibility)
► 6.3 (Qualification)
► 6.5 (Scheduling)
► 7.4 (Fees)
► 8.5 (Imports and Carded Players)
► 9.2 (Scores, League Standings and Tables)
► 9.3 (Playing Times)
► 9.5 (Schedule or Venue Changes)
► 9.7 (Performance Bonds)

It is intended that all matters in the Annual Supplement will be consistent with the Rules. If a conflict arises between matters in the Annual Supplement and the Rules, the Rules shall prevail.

6.2 Club Eligibility

6.2.1 Open to All: BCRU Competitions shall be open to all Clubs that satisfy the rules of membership of Rugby Canada, BCRU and their own Sub-Union.

6.2.2 Minimum Criteria: Depending on the competition in which a Club wishes to participate, additional teams may be required of the Club. These requirements may change from one season to the next. Requirements for the coming season will be set forth in the Annual Supplement to the Rules. In general, the purpose of these requirements is to ensure that Clubs wishing to participate in higher levels of participation are also providing opportunities for the development of players in other levels of competition as well as providing adequate player resources to the higher levels.

6.2.3 Requirement of Declaration: All Clubs wishing to participate in BC-Wide competitions are required to declare their participation to the BCRU Office in writing by the deadline set by the CC and specified in the Annual Supplement.

6.2.4 Structure: The OC shall determine the minimum and maximum number of teams, number of games to be played and restrictions. Such determination will be done on an as needs basis in B.C.-Wide competitions. This information will be provided in the Annual Supplement. Similar requirements for Sub-Union competitions will be determined by their organizing committees and filed with the BCRU.

6.2.5 Additional Requirements for Specific Leagues/Competitions

Entry into some leagues may have additional requirements such as the fielding of additional teams which may be at senior and / or junior level. These additional requirements will be detailed in the Annual Supplement.

A club may seek exemption from additional requirements through application to the CC, providing the committee with the reasons why the requirement(s) cannot be met for the current season and what actions the Club is taking to ensure the requirement(s) can be met in future seasons.
Any exemption granted by the CC is for the current season only and may include financial penalty.

6.3 Qualification for Various Competitions
Qualification for BCRU competitions may be determined through standings from Fall Sub-Union competitions, standings from the previous year of the competition or specific qualification matches.

6.4 Season

6.4.1 Rugby Calendar: September to May is the standard BC club rugby season. Summer season in B.C. is the regional, national, international and seven-a-side season.

6.4.2 Season (Southwestern BC): The standard BC club rugby season is the first weekend of September to the weekend in May immediately preceding the long weekend. BCRU matches will not normally be scheduled in the period between December 8 and January 24.

6.4.3 Season (Central, Interior and Northern BC): The standard BC club rugby season for these areas of the province is May to mid October – depending on the weather constraints in particular regions

6.5 Scheduling

6.5.1 Responsibilities: The OC shall be responsible for the scheduling of all competitions under the jurisdiction of the BCRU, unless that responsibility has been designated to a Sub-Union. All schedules shall be finalized before the beginning of each playing season with a working draft available to participating clubs at least 5 weeks prior to the schedule’s commencement and a final schedule not less than 3 weeks prior.

6.5.2 Timings: The OC, or a sub-committee nominated by the CC may schedule games at such times and locations as it deems appropriate, but in so doing must give due consideration to the following:
► Premier and Upper Division Senior Men’s competitions are traditionally scheduled for Saturday afternoons.
► Senior Women’s competitions are traditional scheduled for Saturday mornings.
► Premier games may be scheduled on Friday or Saturday evenings or Sunday afternoons.
► Age grade games are traditionally scheduled on Sundays.

6.5.3 Requirement to Endeavour to Play: Clubs are expected to make all efforts to play each of their scheduled fixtures. Should there be any question as to the validity of a game cancellation, the situation will be reviewed by the CC. If a Club is found to have acted in bad faith with respect to a game cancellation an application for protest or complaint may be made to the CC under Section 11.

6.6 Applications Under Section 11
Applications for exemption, protests or complaints concerning the Rules under Section 6 may be made to the CC pursuant to the applicable rules in Section 11.



7.0 Teams
Clubs desiring to include a team in a particular league are required to meet conditions designed to protect the integrity of that competition.

7.1 Conditions for Entry

7.1.1 To enter a particular league, a club must demonstrate that the team seeking entry has adequate resources as determined by the CC. The consideration of such resources may include, but is not limited to:
► Number of registered players
► Ability to meet financial obligations of league participation
► Suitable coaching

7.2 Process for Seeking Entry
Initial approval must be obtained by the sub-union in which the club resides. The sub-union will request all necessary information to ensure conditions for entry are met. If the team is only seeking entry into play that falls entirely within the Sub-Union, no further approval is necessary.
If the league into which entry is being sought is one in which play crosses Sub-Union jurisdiction, then final approval must be obtained from the CC.

7.3 Acceptance Procedure
Where acceptance by the CC is required, deadlines will be set for receipt of applications to join particular leagues. Clubs must ensure that the application has received the support of the appropriate Sub-Union prior to that deadline. The CC will review the application and inform the club of whether or not the team has been accepted at least 7 weeks prior to league commencement.

7.4 Participation Fees
The CC shall set participation fees for teams, the amount of which will be determined from time to time and issued in the Annual Supplement. Teams will not be able to participate in the requested league unless this fee is paid by the due date stipulated in the Annual Supplement. If the fee is paid at a later date, all scheduled games between the due date and the date on which the fee is received by the BCRU will be defaults.

7.5 Regional and National Academy Teams
An Academy team (e.g. U20 or U23 academy) may be entered into the Competition at an appropriate level to be determined by the CC. A representative team or Academy team may not participate in any divisional spring playoff schedule.

7.6 Applications Under Section 11
Applications for exemption, protests or complaints concerning the Rules under Section 7 may be made to the CC pursuant to the applicable rules in Section 11.



8.0 Participants
Rules are necessary to ensure the safety and security of all defined as participants in Section 1.0. Rules are also necessary to allow the movement of players between clubs in a manner acceptable to the players and to the clubs involved in such movements.

8.1 Eligibility and Registration Requirements
All Participants must be registered with Rugby Canada, the BCRU and the appropriate Sub-Union through the club of their choice prior to participation in any competition. Clubs must ensure that all Participants are registered annually and that all dues and fees levied on Participants and clubs are paid to Rugby Canada, the BCRU and the appropriate Sub-Union. Clubs failing to have all Participants registered by the deadlines set by Rugby Canada, the BCRU and the appropriate Sub-Union may be subject to sanctions pursuant to Section 11 in addition to sanctions imposed by the other bodies. The Participant shall be deemed to be a member of the Club submitting the registration to Rugby Canada, the BCRU and the appropriate Sub-Union. Details of procedures to be followed, such as due dates and fees will be detailed in Appendix B attached hereto.

In the case of front row players, eligibility to play in these positions requires that such players be suitably trained and experienced. It is essential by IRB laws that any scrum in which one or more front row players lack this training and experience be depowered. Any Club violating this rule will be subject to sanctions pursuant to Section 11.

Any Player who has not been placed on Loan or given a Transfer or a Release in accordance with the provisions of the Rules is deemed to be ineligible to participate for any Club other than his original Club, with the exception of Players who are under 19 years of age. Any Player or Club may make written application to the CC to be relieved of the requirement of this provision.

Any players under 19 years of age must comply with iRB laws and BCRU rules regarding eligibility to play senior (adult) rugby.

8.2 Movement of Players

8.2.1 Scope: The scope of this section applies only to those Players who are 19 years of age or older though does not eliminate Club to Club responsibility when a player who as a junior player has been developed by one Club but transfers to another Club when a senior player.

8.2.2 Continuance of Registration: Players remain registered to their most recent club until that club grants them a Transfer or Release, even if a current registration form is not on file with Rugby Canada, the BCRU or Sub-Union

8.2.3 Requirements for Transfer or Release: In order to obtain a Transfer or a Release, Players must be in good standing with Rugby Canada, the BCRU, the appropriate sub-union and their Club. Whether the Player is in good standing will be determined by the CC, based upon available information.

8.2.4 Process for Transfer or Release: Players seeking a Transfer or a Release must submit the request to their Club and, if approved, the Club shall forward the approved request to the BCRU and the Sub-Union within 72 hours. Should a Club refuse to grant a Player’s request for a Transfer or Release, it shall provide the Player with written reason for its refusal with copies provided in addition to the BCRU and the sub-union within 72 hours.

8.2.5 Frequency of Transfer: Without exceptional circumstances, the CC will not permit more than two (2) transfer requests from the same player in a 12 month period beginning August 1st.

8.2.6 Transfer Timing Restrictions: Players may not transfer into BCRU Clubs within the period beginning 4 weeks prior to league/division playoffs or qualification play, Any request for exemptions for special circumstances from these conditions can be made to the CC up to three weeks before the start of post-season play or two weeks prior to qualification play. The decision for the CC on this matter shall be final.

8.2.7 Transfers within a Playing Season: Transfers within a playing season will be subject to development fees at the Club level, unless waived by the Club from which the player is transferring.

8.2.8 Loans: Any Player attending an Academy or a university shall be deemed to be on Loan for the season, but remains a member of the Club with which the Player was registered immediately before entering the Academy or University, unless that Club has formally agreed to a Transfer or Release. Players on loan are not eligible for playoffs with their home Club, only their academy or university team.

8.2.9 Guests: A participant may play as a “guest” player for another Club during sanctioned non-league rugby events/tournaments without a formal Transfer or Release, provided the Player is currently registered as a member of the BCRU and is in good standing with his / her Club.

8.3 Club Indemnity and Development Fees

8.3.1 Requirements on Current Club: All Clubs shall be reasonable in granting a Participant a Transfer or Release. All Clubs shall maintain written records so that a Participant seeking a Transfer or Release may be fully informed in writing of any indebtedness that they may have to the Club.


8.3.2 Participant Requirements: A Participant seeking a Transfer or Release who has not cleared up any financial obligation to the Club is not eligible to participate with any other Club until all debts have been cleared.

8.3.3 Development Fees: The Club to which a Player wishes to transfer may be obligated to pay a development fee. Development fees shall not apply to transfers of Players to or from other provinces or countries. Development fees shall only apply to transfers between Clubs under the jurisdiction of the BCRU. Once the appropriate development fee is finalized, it is due and payable within 14 days. Development fees will be taken from the club performance bond if this deadline is not met. A schedule of development fees and the process to be followed are in Appendix C.

8.4 Loans of Players
Loans of players are intended to support the growth and development of players and clubs based on special circumstances, without providing significant disadvantage to other players or clubs.

8.4.1 Club Loan Agreements: A Club may enter into a loan agreement with another club. It must first seek the approval of the CC and the appropriate sub-union. Clubs wishing to enter into a loan agreement must seek approval 30 days prior to commencement of league games and must renew any such approved agreement in writing annually.

8.4.2 Individual Player Loan Agreements: A player and his/her Club may apply to the CC for such player to be loaned to another Club based on specific circumstances. The CC will obtain from the parties concerned all relevant information and thereafter hold a hearing or otherwise and decide the matter in a written decision.

8.5 Import and Carded Players8.5 Import, Rugby Canada Langford Program Players and USA National Players

Clubs are prohibited from the unlimited use of Import Players, Rugby Canada Langford Players, and USA National Players, as defined herein. The unrestricted use of Import Players, Rugby Canada Langford Players or USA National Players is considered to be an unfair competitive advantage to those Clubs that are in the fortunate geographic or financial position of being able to make extensive use of these players.

8.5.1 Restrictions on use of Rugby Canada Langford Players

The following restrictions apply:

a)  All Clubs are restricted to playing no more than Three Rugby Canada Langford Players per team in any Premier game, Okanagan Spring Brewery Division 1 or, Vancouver Island Division 1.
b) For matches at levels other than Premier division, Okanagan Spring Brewery Division 1 or Vancouver Island Division 1, the maximum allowed is two Rugby Canada Langford Players per team in any game.
c)  Rugby Canada Langford Players playing for University teams and satisfying the Canadian Interuniversity Sport eligibility requirements will be exempt from this restriction.

8.5.2 Definition of Rugby Canada Langford Player

A Rugby Canada Langford Player is a player who:

a)  is currently Carded by Rugby Canada, or has been capped by a Rugby Canada national team (7s or 15s) in the current or previous 2 rugby seasons,
 and;
b) at any time during the current or previous rugby season, has enrolled in, been registered in, participated in or attended the Rugby Canada training program in Langford, BC.
 

A player who is eligible to play U20 does not fall within the definition of Rugby Canada Langford Player.
 
For the purposes of this section, a "capped" player is a player who has been awarded a cap by Rugby Canada, for either the national 7s or 15s senior teams.
 
For the purposes of this section, a "rugby season" runs from September 1 through to August 31 each year.


8.5.3 USA National Players

a)  All Clubs are restricted to playing no more than three USA National Players per team in any Premier game.
b)  For matches at levels other than Premier division, the maximum allowed is two USA National Players per team in any game.

8.5.4 Definition of USA National Players

A USA National Player is a player who, at any time in the current or previous 2 rugby seasons, has been Capped by a USA senior national team (7s or 15s).
 
For the purposes of this section, a "rugby season" runs from September 1 through to August 31 each year.

8.5.5 Restrictions on use of Import Players

The following restrictions apply:

a) Any Club with multiple teams is restricted to playing no more than four Import Players on their top team in any given game.

b) Any Club with only one team is restricted to playing the number of Import Players based on the specific rules of the league that they participate in, and must obtain prior approval for the use of Import Players from the CC.

8.5.6 Definition of Import Player

A player who cannot meet any of the following qualifications:

a)     has Canadian citizenship; or,
b)    has been registered with Rugby Canada for at least 3 seasons prior to the current one; or,
c)     is a permanent resident of Canada;

is deemed to be an Import Player.

 A USA National Player may also be an Import Player.

All Import Players must be identified on the BCRU Game Sheet with a circled capital “I”. Applications for exemptions to the Import Player classification may be made in writing to the Competition Committee. Documentary proof may be required regarding Import Player status.

8.5.7 USA Clubs definition of Import Player

For American clubs participating in BCRU sanctioned competitions, an Import Player is defined as a player who is not an American citizen and has not been registered with Rugby U.S.A. for at least 3 seasons prior to the current one.

8.5.8 Total combined restriction on Rugby Canada Langford Players, USA National Players and Import Players

All Clubs are restricted to playing no more than a total of four Import Players, USA National players and Rugby Canada Langford Players in a game.

8.5.9 Club originated (“homegrown”) players

a)  Notwithstanding Rules 8.5.1 – 8.5.4, a player who has been registered with a club for 2 or more full seasons, before beginning participation in the Rugby Canada Langford training program, is not defined as a Rugby Canada Langford Player, while playing for that club.
 
b)  Notwithstanding Rules 8.5.1 – 8.5.4, a player who has been registered with a club for 2 or more full seasons, before beginning participation in the USA National Rugby program, is not defined as a USA National Player, while playing for that club.

8.5.10 Section not approved af 2014 AGM.

8.5.11 Identification of Rugby Canada Players and USA National Players

All Rugby Canada Langford Program Players and USA National Players must be identified on the BCRU Game Sheet with a circled capital “RC” or “USAN”. This must be done on each and every game sheet for the duration of the season.

8.6 Applications Under Section 11

Applications for exemption, protests or complaints concerning the Rules under Section 8 may be made to the CC pursuant to the applicable rules in Section 11.



9.0 Match Conduct and Protocol
Rules are necessary to ensure the safety of players and spectators and to ensure that all issues related to the administration of matches and their results are dealt with in a manner all participants can understand and follow.

9.1 Facilities and Field of Play

9.1.1 Satisfactory Facilities: All clubs must have satisfactory facilities, both at the normal home field and any alternative field. Whether a Club’s facilities are satisfactory shall be determined at the discretion of the OC. At minimum, the home club must ensure that:
► The field of play is marked and flagged in accordance with the Laws;
► The goal posts are padded to a height of not less than 1.5 metres
► Appropriate spectator restraints are in place on both sides of the field. The minimum standard for spectator restraints is deemed to be roping placed a safe distance (ideally 3 metres or more) back from the touch line and from dead-ball line to dead-ball line on both sides of the pitch.
► Posts used for supporting ropes must not themselves be a potential source of serious injury to players and others.
The match referee has the discretion to waive the requirement of spectator restraints when few spectators are present. In the event that the facilities are deemed by the match referee to be clearly unsatisfactory, the game cannot start. If the deficiencies are corrected no later than 15 minutes after the scheduled kickoff time, the match may proceed. If not corrected, the game will be abandoned and defaulted to the visiting side. In the event the game is so defaulted sanctions will be applied by the CC pursuant to Section ll.

9.1.2 Responsibility When Using Alternative Fields: For games played at venues other than either club’s normal home field or alternative field, the home Club is responsible for field preparation unless alternative responsibility is clearly stipulated under the venue lease agreement.

9.1.3 Sanctions: The OC may require a Club to improve or change its facilities including unsatisfactory changing rooms and fields. Clubs that do not meet the requirements of the CC with respect to satisfactory facilities may be subject to sanctions determined by the CC and/or sub-unions and may include financial penalties and possible suspension of the club from home competition if improvements are not completed by a date specified by the CC.

9.1.4 Entry to Playing Enclosure: Team personnel, exclusive of person/s acting as physio-therapist / trainer / doctor are not permitted in the playing enclosure during play and are to be situated outside the playing enclosure or behind the opposition in-goal area. Two clearly identified persons acting as physiotherapist / trainer / doctor may enter the field at any time to assist injured players. At the next whistle, where safely possible, play can continue. These medical personnel can roam, one on either side of the field. All substitute/replacement players are to be situated outside the playing enclosure or behind the opposition in goal area, and if required to warm-up, are to do so either in a designated area well outside the playing enclosure or behind the opposition in-goal area.

9.2 Scores, League Standings and Tables

9.2.1 Reporting of Scores: In all cases, both teams in all leagues are required to report game scores via e-mail to scores@bcrugby.com within 2 hours of the completion of the final match of the day at the venue. On first failure to do so in a season, a warning will be issued to the Club by the BCRU Office. Further failures may result in sanctions pursuant to Section 11.

9.2.2 Reporting of Game Sheets: The BCRU Game Sheet is confirmation of Player participation, registration, scoring, identities of scorers and game statistics including yellow and red cards. Game Sheets are used for tracking Player eligibility and must denote Import and Carded players as outlined in Section 8. Game sheets must be submitted to the BCRU by noon Monday for all weekend fixtures and within 2 days of any other scheduled fixtures and must be filled out completely. Improper filling out, or failure to submit on time, of the Game Sheet for the first time in a season will receive an explanation of the errors and a warning. Subsequent such failures will be subject to sanctions pursuant to Section 11. For information on proper completion of game sheets and guidelines for their submission, see the Annual Supplement.

9.2.3 Team Standings in Leagues Based on Bonus Points: Team standings shall be determined by the total number of game points earned by a team during the current season. The allocation of game points shall be as follows:
► Four points for a win.
► Two points for a draw.
► One bonus point for finishing with a score of seven points or less of the winner.
► One bonus point for four or more tries scored in a game.
► A defaulted game in these leagues shall count as five points and shall be recorded as a 20-0 score, as if the non-defaulting team scored four non-converted tries. The defaulting team shall lose four points in the league standings. If a team defaults two or more times it will be ineligible for playoffs. The provisions of Section 11 may apply.
► In the event weather or other circumstances over which clubs have not control prevents all such fixtures being played, final standings will be calculated using points earned (including bonus points) divided by the number of games played.

9.2.4 Team Standings in Other Leagues: The OC, or appropriate sub-union, shall determine whether a particular league uses bonus points or not. Team standings in leagues not using bonus points shall be determined by using win/loss ratio as defined in Section 2. The allocation of points for these leagues shall be:
► Four points for a win.
► Two points for a draw.
► A defaulted game shall count as four points and its score shall be recorded as 5-0 and will count as one unconverted try. The defaulting team shall lose four points in league standings. If a team defaults two or more times it shall be ineligible for playoffs.
► When a default occurs the default shall count as losses for two games when determining a team’s percentage. In addition, the defaulting club shall be subject to a fine which will be specified in rule 9.5.4.

9.3 Typical Playing Times

9.3.1 Kick-off Times: Kick-off times for Saturday Men’s Premier Division games are usually at 2:45 pm when Daylight Savings Time is in effect with the preceding Division 1 game kicking off at 1:00 pm. When Standard Time is in effect, the kick-off times move to 2:30 pm and 12:45 pm. For other Senior Men’s Divisions where two or more games are to be played at the same venue, the kick-off time for the First Division game is 2:30 with other matches kick-off times moved earlier according to rule 9.3.3. Women’s Premier Division games normally kick-off at 11:30 am with rule 9.3.3 determining the kick-off time for other women’s games at the same venue. For special circumstances, changes in these times can be made providing that both Clubs and the Responsible Referee Allocator agree to the change and the BCRU and the sub-unions in which the match is to occur are informed a minimum of 72 hours in advance.

9.3.2 Match Delays: All matches shall commence at the scheduled kick-off time unless there are exceptional circumstances (e.g. late arrival due to unforeseen travel delays). In such instances the referee may delay the start of the match. However, the visiting Club is required to notify the home Club as early as possible of the delay and failure to do so may result in sanctions pursuant to Section 11.

9.3.3 Consecutive Matches: It is required that kick-off times for fixtures at the same venue be scheduled at least 1 hour and 30 minutes apart and preferably 1 hour and 45 minutes apart especially when the visiting team is travelling. In playoff games, which may require overtime, the minimum separation is 2 hours. If the game is to start later than the scheduled kick-off time and there is another match scheduled to start soon after, the first game is to be reduced in length for each half of the match, so that the game will finish within 90 minutes of the originally scheduled kick-off, or at least 5 minutes before the next game is due to start, if that is later. Where the visiting team has come from nearby and both Clubs as well as the referees are happy with a later start to the later game, variations are allowed.

9.4 Locations
Location Requirements: For cross-Strait travel games involving multiple teams, the second team games must be scheduled with the first team games at the same field or at a secondary field within reasonable proximity.

9.5 Schedule or Venue Changes

9.5.1 Authority of OC: The OC has the right to schedule make-up games and venues that it deems necessary.


9.5.2 Right of Home Club to Reschedule Venue: The home club has the right to reschedule a game to an approved alternative field if its home field is closed. The home Club may use the home field of any other Club, with that Club’s permission, as its alternative field.

9.5.3 Requirements for Home Club Rescheduling Venue: All changes, or potential changes must be reported in advance to the BC Rugby office and the Responsible Referee Allocator of the BC Rugby Referee Society. The home club must alert, by phone, the opposing club of potential field changes by Wednesday evening. Final notification must be confirmed by 2pm on the day before the scheduled fixture. For venue changes not involving the home club’s alternate filed, refer to the Annual Supplement.

9.5.4 Order of Rescheduling: Unless otherwise approved by the OC, make-up games shall be played in the order in which they were cancelled, that is, the first game cancelled shall be the first game to be played on the make-up date.

9.5.5 Schedule Changes: All schedule changes must be approved by the OC or delegated organizing committee. Two clubs may change the date of a scheduled game by mutual written agreement. Such changes must also be approved by the CC and sent to the BCRU and the Responsible Referee Allocator of the BC Rugby Referee Society as soon as confirmed. If the game is rescheduled to an official make-up date, required make-up games take precedence on that date according to 9.5.4. Accordingly, the OC will be reluctant to approve such a rescheduling.

9.5.6 Avoidance of Double Points: No game shall qualify for double points within league standings in the Premier Division. In other leagues there shall be no double point games unless by mutual written agreement between the two Clubs involved and approval of the OC.

9.5.7 Closure of Neutral Site: If a game is scheduled as a neutral site fixture and the neutral field is closed, it is the responsibility of the listed home team to attempt to find an alternative neutral field. If an alternative neutral field is unable to be confirmed by 2:00 pm Friday, the game will not be played and re-scheduled as available. Clubs involved in neutral site fixtures will not be required to travel to home or opposing Clubs’ fields unless a mutual agreement is reached. The BC Rugby Office is to be notified as soon as either Club involved in a neutral site fixture is aware of the need, or potential need, to change venue. Where the neutral site sought requires major travel to both Clubs involved in the fixture, the BC Rugby Office will provide assistance, if required, in finding that neutral site.

9.5.8 Sanctions: Failure to notify the opposition, the Responsible Referee Allocator of the BC Rugby Referee Society and the BCRU of any field closure or venue change may result in sanctions pursuant to Section 11.

9.6 Abandonment of a Game
A game may be abandoned as follows:
► A referee has the power to abandon a game at any time if, in his or her opinion, the game should not continue to full time. The referee must report the reasons for making this decision to the appropriate Organizing Committee within 72 hours.
► If weather conditions prevent a game from being played, or a game is abandoned because of poor weather conditions with less than 60 minutes having been played, the game shall be played or replayed as a make-up game.
► If a game is abandoned because of weather conditions after 60 minutes or more have been played, then the score at that time shall be deemed to be the final score of the game. The referee’s decision regarding the need to abandon the game and the time played shall be final.
► If the referee decides that a game must be abandoned for any reason other than weather conditions, both team captains shall be informed that the game is being abandoned and of the reason for taking that action.
► Where a game is abandoned for any reason other than weather conditions, the referee and Club executive members representing both Clubs shall submit within 72 hours a written report detailing the reasons for abandoning the game to the appropriate Organizing Committee.
► The Organizing Committee shall review the reports of the referee and the team captains and consider such other evidence that it deems relevant to the matter and then make a decision as to the status of the game.
► The Organizing Committee has the power to declare a winner, order a replay, or to declare a no contest in which case no points are awarded to either club, and may apply sanctions as it deems fit. If a replay is ordered it shall be held under conditions established by the Organizing Committee.
► If a team captain decides to abandon a match he or she shall inform the referee of the reasons for that decision.
► The procedure for reporting and adjudicating the abandonment of a game by a team captain shall be the same as that described above.

9.7 Performance Bonds
Performance bonds will be administered as follows:
► A performance bond in the amount stated in the Annual Supplement shall be paid to the BCRU by each Club (excluding clubs whose only participation is in Over 40’s competition), to be held by the BCRU as security against the club failing to fulfill its obligations to the BCRU.
► Performance bonds will not be refunded at the end of each season but will be held by the BCRU until such time as a Club ceases to be a member of the BCRU.
► A new club must post a performance bond by September 1st of the current playing year. Failure to post a performance bond shall result in a suspension of playing status and the default of scheduled games.
► A member club of the BCRU that has had all, or a portion of its performance bond forfeited during the past season must replenish it by September 1st of the current playing year. Failure to post or replenish a performance bond shall result in a suspension of playing status and the default of scheduled games.

9.8 Match Conduct and Protocol - Others

9.8.1 Front Row Substitutes: The number of nominated, suitably trained and experienced front row players in all games, in all divisions is subject to IRB Law 3.5(a).
Exception: For games in the Premier Men, Premier Women or Men’s First Division: if the scrums must be depowered because a team did not nominate 5 suitably trained and experienced players available for the front row, the game is forfeited by that team.
For games in all other divisions: if the scrums must be depowered because a team did not nominate the number of suitably trained and experienced players available for the front row [see Law 3.5(a)], the game may only continue as a non-forfeit with that team playing 14 players. This 14 player restriction may be waived at the request of the non-offending team.

9.8.2 Front Row Eligibility: See Rule 8.1.2.

9.8.3 Number of Substitutes: All games are subject to IRB law 3.4 regarding the number of substitute players. However, regular season games in Men’s Division 3 and the lowest competitive division of Women’s play may be played with unlimited substitutions pending mutual agreement of the coaches/captains of both teams and communication with the referee prior to kick-off.

9.9 Applications Under Section 11

9.9.1 Applications for exemption, protests or complaints concerning the Rules under Section 9 may be made to the CC pursuant to the applicable rules in Section 11.



10.0 Playoffs
Playoffs for league championships are the climax to league play and it is vital that precise rules exist to govern playoff games. The fact that teams in the playoffs are often not known until 7 or fewer days before playoffs begin make it necessary that these rules are clear to all concerned.

10.1 Tie Breaking

10.1.1 Two-way Ties in Leagues Based on Bonus Points: In the case of two teams tied at the end of the season, the final standings shall be determined by considering in order of the factors below:
► The record of the games played between the two teams;
► The most wins in league play;
► The most bonus points earned in league play;
► The most tries scored in league play;
► The score differential, points for minus points against, in league play; or
► The toss of a coin by the Chair of the CC.

10.1.2 Three-way Ties in Leagues Based on Bonus Points: In the case of a three-way tie at the end of the season, the final standings shall be determined by considering in order of the factors below. If any of the steps taken results in a two-way tie, then the rules for breaking a two-way tie shall be applied. When points differential is used, the team with the highest point differential will be considered the winner. If seeding is still required for the remaining two teams, this will revert to two-way tie breaking rules.
► The most wins between the teams;
► The most bonus points earned in league play;
► The most tries scored in league play between the teams; or
► The points differential (points for less points against) in divisional play between the teams involved in the three-way tie only.

10.1.3 Two-way Ties in Other Leagues: In the case of two teams tied at the end of the season in all other Leagues, the final standings of the two teams shall be determined by considering in order of the factors below:
► The record of the games played between the two teams;
► The most wins in league play;
► The points differential (points for less points against) in league play; or
► The toss of a coin by the Chair of the CC.

10.1.4 Three-way Ties in Other Leagues: In the case of a three-way tie at the end of the season, the final standings shall be determined by considering in order of the factors below. If any of the steps results in a two-way tie then the rules for breaking a two-way tie shall be applied. When points differential is used, the team with the highest point differential will be considered the winner. If seeding is still required for the remaining two teams, this will revert to two-way tie breaking rules.
► The most wins between the teams;
► The points differential (points for less points against) in league play between the teams involved in the three-way tie only;
► The most wins in league play;
► The points differential (points for less points against) in league play if all teams tied played all of their fixtures;
► The toss of a coin by the Chair of the CC.

10.1.5 Tie-Breaking in Playoff Games: Play-off game ties shall be broken by the following procedures:
► If the score is tied at the end of regulation time in a playoff game, the two teams shall play two full ten-minute halves of overtime;
► If after the 20 minutes of overtime the score is still tied the teams shall play consecutive 5 minute periods of overtime with the team that scores first (sudden death) being the winner. Teams shall change ends after each period.
► Tie-Breaking in playoffs organized by the BCRU Mini Rugby Committee and BCRU Age Grade Committee shall be subject to the IRB Rule 19 Law Variations.

10.2 Playoffs and Venues
Playoffs and venues will be managed as follows:
► The venue for the BCRU Championship Finals (all leagues) shall be determined by the BCRU Board, or delegation to the CC.
► Playoff fixture alteration requests to kickoff times and venues, for reasons of travel or ability to have adequate substitute players available, are allowed and need to be agreed upon by both competing clubs and approved by the CC and then communicated to the Referee’s Society. If no agreement can be reached, the CC will make a final ruling, which is not subject to appeal.
► The higher seeded team in a playoff fixture shall always hold home field advantage. There will be no neutral site playoff fixtures prior to the final unless agreed upon by both teams and approved by the CC.
► Clubs must advise the CC four (4) weeks prior to the start of any playoff competition if they do not intend to compete due to lack of players or other scheduling conflicts. Failure to provide adequate notice may result in sanctions pursuant to Section 11.

10.3 Eligibility for Playoffs in BCRU Leagues

10.3.1 General Eligibility – playoff eligibility is determined as follows:
► A Participant must play in four regular league games for his or her club in the current season (September – April, or April to October for competitions outside of south-western BC) in order to be eligible to play in the BCRU playoffs. During regular league games, a player must take the field to be listed on the game sheet and count as a game played. Substitute players that do not take the field should not be listed.
► The games played must be on different dates. Playing two games at different levels on the same date or on the same weekend shall not count as two games towards the four game requirements.
► Appeals of the four game rule may be made to the CC up to 21 days prior to the first play-off date. Grounds for appeal may include, but are not limited to, return from injury or illness, participation on provincial or national teams and other circumstances beyond the control of the player.

10.3.2 Playoff Eligibility for Clubs With Multiple Teams – a club with multiple teams with at least one team below their top team qualifying for playoffs must submit to the BCRU (or appropriate sub-union) prior to playoff commencement a 15 person roster for each team above the playoff team(s). The following conditions apply to the roster(s) and their application:
► To be on this roster, the player must satisfy the conditions of 10.3.1.
► The roster for each level must represent the strongest team the club could field at that level if itself involved in playoffs.
► A player who through injury or unavailability cannot play throughout the playoff period cannot be included in the roster.
► No player on a higher team’s playoff roster can play in a lower team’s playoff game.
► A player not on a higher team’s roster and not in the starting fifteen for that higher team in a playoff game, but enters that game as a substitute may still play, if otherwise qualified, for a lower team in a subsequent playoff game.
► A player not on a higher team’s roster who does appear in the starting fifteen for that higher team in a playoff game will no longer be qualified to play in a lower team’s playoff game.
► A club may appeal exceptional circumstances in such cases to the CC, but must do so at least 5 days before the next playoff game, providing full details why they feel an exception is justified. The decision made by the CC will be final and not subject to appeal.

10.3.3 Substitutes – in all playoff games in Premier Men and Women and in Division 1 Men, the list of substitutes must be made available to the referee and the opposing team prior to kick-off and the number of substitutes on the list cannot exceed 7.

10.4 BC Finals Format

BC Finals will be managed as follows:
► Where both finalist teams are from the same side of the Strait of Georgia, the BCRU finals venue shall be on that side of the Strait. This applies for all BCRU finals at all levels of play. This rule overrides all other rules.
► BCRU Premier Men’s finals should be rotated yearly between the Mainland and Vancouver Island on a two Mainland / one Island basis.
► Subject to Rule 10.4.1 above, the Premier Men’s final and the CDI Division 1 final should be played together at the same venue on the same date.
► When a Premier or CDI Division 1 Men’s final is directed to the other side of the Strait, out of the normal rotation as a result of the application of Rule

10.4.1, the match shall not count for the purpose of the 2/1 Vancouver/Vancouver Island rotation. In other words, the 2/1 rotation rule only applies with respect to those years that have finalists from both sides.
► The rotation started at the 2007 BC Finals in Victoria.
► Finals venues for all competitions not covered by this formula are to be assigned by the BCRU.

10.5 Applications Under Section 11
Applications for exemption, protests or complaints concerning the Rules under Section 10 may be made to the CC pursuant to the applicable rules in Section 11.


11.0 Application to CC for Exemptions or Protest or Complaints under the Rules

Pursuant to Section 3 (Purpose and Principles), the Rules are established to ensure the consistent conduct of rugby competition and to ensure that the game is played fairly under the Rules and operates to the highest standards.

To ensure those principles are maintained, it is deemed necessary as a matter of policy to impose fines and sanctions which may be applied in cases of proven non-compliance with the Rules. For procedural fairness and natural justice purposes, any participant concerned has the right to respond to and be heard by the CC before it decides to impose a fine and other sanctions in cases of non-compliance with the Rules.

11.1 Process

11.1.1 Exemptions - Any participant may apply in writing to the CC for exemption from the application of a specific Rule or Rules and such application must contain all the information requested in Appendix D attached hereto. Such application must be made in a timely manner. The CC will consider the application and may within the time limits set out by the CC, direct a hearing, or may, having received the relevant written information, make its decision with written reasons. Such a decision is final and binding on the parties and is not subject to an Appeal under these Rules or under the Appeal Committee Rules.

11.1.2 Protests or Complaints - Any participant which is charged with non-compliance with the Rules or is aggrieved otherwise affected by an alleged non-compliance with the Rules by another participant may apply to the CC for hearing which shall include all parties concerned and the CC shall establish time limits for filing submissions and shall hear the matter in a timely manner and thereafter publish its decision with written reasons.

(a) Such application to the AC under section 11.1.2 must be filed in writing under the applicant’s letterhead at the BCRU office within 7 days from the alleged non-compliance incident and the AC has the discretion to extend the said filing period if it considers it is fair and reasonable in the circumstances of the matter. Such application must include all information required in Appendix E attached hereto and the application must be accompanied by a deposit in the amount of $200 payable to the BCRU which shall be refunded to the Applicant if the application is successful.

(b) The subject (the “Respondent”) of the non-compliance incident shall be provided a copy of the Notice of non-compliance and shall within 7 days of the receipt of the Notice of non compliance file a response to the allegation of non-compliance in Appendix F attached hereto in writing under the Respondent’s letterhead at the BCRU office and the AC has the discretion to extend the said filing period if it considers it is fair and reasonable in the circumstances of the matter.

(c) The AC may direct a hearing into the matter and prescribe the reasonable time limits for the production of all information related to the hearing, or direct the party or parties concerned to make further written submissions to the AC within a specified time period. The AC shall publish its decision with written reasons in a timely manner.

(d) In addition, the AC may, on its own initiative, investigate any alleged incident of non-compliance with the Rules by a participant and for that purpose direct a hearing into the matter and prescribe the reasonable time limits for the production of all information related to the hearing, or direct the party or parties concerned to make written submissions to the AC within a specified time period. The AC shall publish its decision with written reasons in a timely manner.

The CC will have access to any relevant BCRU records for the purpose of any matter referred to in Sections 11.1.1 and 11.1.2.

11.2 Appeals

Structural Rules
a. The following Rules are deemed to be general structural Rules of Competition and are not subject to any appeal to the AC or Appeal Committee: Sections 1, 2, 3 and Section 4 (with the exception of Section 4.2.2 (Exemptions), 5, Section 6.1.1 to 6.1.3 inclusive and except any other Section in the Rules which specifically provide for an application to the AC.

Policy Decisions
b. Decisions of the CC made pursuant to Sections 6.1.4 to 6.6 inclusive and 7 of the Rules are deemed to be “Policy Decisions” within the meaning of BCRU Bylaw 13 and are final and not subject to any appeal to the Appeal Committee.

Rules Based Decisions
c. Decisions of the CC made pursuant to Sections 8, 9 and 10 of the Rules are deemed to be “Rules Based Decisions” within the meaning of BCRU Bylaw 13 and are subject to appeal to the Appeal Committee.

An appeal from any “Rules Based” decision of the CC may be made by the sub-union, club or participant concerned to the Appeal Committee established by the Board of the BCRU pursuant to the Appeal Rules. The Appeal must be in writing pursuant to Section 3 of the Appeal Rules.
The Appeal must be filed with the BCRU office to the attention of the CEO within 7 days of notification of the CC Decision together with a $200 deposit payable to the BCRU. The Appeal Committee has the discretion to extend the said 7 day filing period for a further 7 day period if, in the circumstances, it considers it is fair and reasonable to do so. An Appellant’s excuse of ignorance of the Appeal Rules does not constitute a valid defence.

Some or all of the said deposit may be returned pursuant to Section 26(b) of the Appeal Rules.

11.3 Fines and Sanctions
The BCRU has delegated to the CC the power to impose fines and sanctions as set out in the Rules and deemed necessary for the operation of the Competition. Subject to Section 11.3.3, the CC may impose a fine up to a maximum of $2,000 or any other sanction or both in each case of non-compliance with the Rules.

When making its decision concerning a fine or sanction or both in any matter referred to in 11.1.2 above, the CC may in its discretion consider the following factors:
► The degree of seriousness of the non-compliance incident
► Was the non-compliance incident deliberate?
► Was the non-compliance incident the result of negligent disregard of the Rules?
► Was there any adverse affect or impact of the non-compliance incident on another participant?
► Were there any existing mitigating circumstances?
► Was there any reasonable justification or explanation demonstrating that the non-compliance incident arose in circumstances beyond the control of the participant concerned?
► Was there any other relevant factor?
The excuse of ignorance of the Rules, including this Section 11, by any participant does not constitute a valid defence.
Section 11.3 shall apply to all non-compliance incidents save and except for scheduled game defaults.

11.4 Game Default
The CC has the delegated authority to establish mandatory fines or sanctions or both for clubs whose team or teams default games. Such mandatory default fines established by the CC are set out in Appendix G attached hereto and may be amended from time to time by the CC upon written notice to the participants.

The BCRU shall deliver to a club whose team defaults in a scheduled game a Notice of Fine as set out in Appendix H attached hereto, which shall be paid to the BCRU within 7 days from the date of delivery of such notice, unless the defaulting team submits to the CC at the BCRU office within the aforesaid 7 day period a request for dispensation which request will include all the information required in Appendix I attached hereto. Such dispensation request shall be accompanied by a deposit of $200 payable to the BCRU.

An exception to Section 11.4 above are games played in men’s third or independent divisions and the lowest competitive division of women’s games all of which will not be declared a default if an exhibition game is played. A club which fails to field less than 12 players will be charged with a game loss but not a default.

The CC may upon receipt of a written request for dispensation, direct a hearing of the party or parties concerned or may direct written submissions from such parties, and thereafter render its decision with written reasons. The CC has the discretion to maintain the mandatory fine imposed or reduce or nullify such fine and impose any sanction including standing point deductions. In deciding that matter the CC may have regard to the factors referred to in Section 11.3 herein.

If the fine referred to in Section 11.3 is nullified pursuant to a CC decision and no other sanction is imposed, the $200 deposit payable to the BCRU referred to in Section 11.4 shall be returned to the defaulting club.

If a Club has a game defaulted to it and the defaulting Club has paid or is liable to pay a fine to the BCRU, then the former club may apply in writing to the CC for a portion or all of the collected default fine in compensation for its expense monies lost by reason of such default. Such written application must be delivered with the information set out in Appendix J attached hereto to the CC at the BCRU office address within seven (7) days notification of the CC decision on the status of the default fine. Payment of some or all of such collected fine will be decided by the CC in a written decision and paid from the BCRU office to the club that was defaulted to. Such payment will not be made directly between the two clubs concerned.

11.5 Bad Standing Status
Any club which does not pay any applicable fees and dues or does not pay an undisputed fine set by the CC in the Appendices or does not pay a fine and abide by a sanction imposed in a CC decision under Sections 11.3 and 11.4 may be declared in “Bad Standing Status”.
For the purposes of Section 11 (fines and sanctions), “Bad Standing Status” means that all activities of a club including training, games and other functions shall cease and the teams of the club concerned shall be removed from existing games schedules upon receipt of a written Notice of Bad Standing Status from the CEO of the BCRU.

The Notice of Bad Standing Status which will set out the reason such declaration referred to in Section 11.5.1 and what remedial action must be taken by the club concerned, shall be approved in writing by the President and two Directors of the BCRU before it is delivered to the club concerned by the CEO.
The Notice of Bad Standing Status shall remain in full force and effect until remedied by the club named in the Notice and the Club is advised in writing by the CEO that such Notice is no longer in effect.




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